Safety Data Sheets – Processes in the Area of Qualisys Hazmat Backoffice

SUMDAT is the name for product-related data which is collected and certified by the Qualisys Hazmat Backoffice. It can reduce problems regarding the monitioring of hazardous substance data as well as dangerous goods data. The prime concern here is the achievement of the best possible data quality. The first step towards customized Safety Data Sheets, Labels and Operating Instructions is the acquisition of all data and Safety Data Sheets provided by your suppliers in accordance with your demands. This is the basis for a fully integrated management of hazardous goods. First we check all input data for conformity and store them on our SUMDAT database. In case of incorrect or incomplete information we will contact your Safety Data Sheet supplier.

Should our research lead us to the conclusion that the classification of your substance could be approved by a more precise limitating of the quantity of raw materials or by replacing them with other materials, we will provide you all relevant information. Only the Qualisys Hazmat Backoffice can offer you this service! On your request we can administrate your chemical formula in order to monitor the classification proactively as soon as the legal position changes. Experience shows that many occupational exposure limit values for substances tend to be adjusted regularly. Also the GHS Regulations cause changing labelling requirements, which demand a quick reaction.

Please send us your Safety Data Sheets by e-mail, fax or letter – in whatever format or language. If We also accept EDASx or SDScom data, in case your supplier can provide them. That reduces the cost regarding the acquisition of relevant data. The Qualisys SUMDAT software ensures a high data quality in all languages and in all jurisdictions. The clear advantage for your management of hazardous goods: the origin of the data as well as the further development of your Safety Data Sheets remain transparent and traceable even years later.

First we focus on individual solutions tailored to your current needs regarding a functioning management of hazardous goods. As a specialty chemicals company with a large number of customers, who possess a considerable expertise, you might be interested in minimizing product liability risks by an open risk declaration of your preparations. On the other hand, if you support a broad range of consumer classes in Europe and there is a large competition on the market, you will probably wish to limit, as far as possible, the amount of declarable risks. With Qualisys you can determine the best working strategy for yourself. SUMDAT guarantees a legal product presentation according to your goals.

You are obliged to send valid Safety Data Sheets to your customers unsolicitedly, free of charge and updated within 12 months after the last delivery. Around 70% of all Safety Data Sheets change within 12 months according to our records (due to new limit values, labelling, EU requirements, transport regulations etc.), so that resending a new Safety Data Sheet is a frequent business case. Is this update process under control in your company? The Qualisys Hazmat Backoffice ensures that you are always fully informed and prepared. With our update service you also have the opportunity to transfer your data to Qualisys for long-term monitoring. At least once per quarter, and in case of important changes more often, we will send you an update with the actual version of the SUMDAT Desktop as well as your individual files. If necessary we may upgrade the emergency phone numbers and, as far as there is nothing else agreed on, we save the changes on our server.